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How to set up one-click video conferencing with Outlook Calendar

This new feature is available to customers who would like to participate in beta testing.

Vibe now supports one-click video conferencing with Google Calendar or Outlook Calendar. This feature enables users to start a meeting with a single click on your Vibe's home screen. 

If you wish to set up one-click VC with Google Calendar, please refer to this help article.

 

Follow these step-by-step instructions to set up one-click VC with Outlook Calendar:

    Requirements for setup

    • Own a Vibe board device
    • Be a current paid user of MS Teams for video conferencing
    • Have a Microsoft account 
    • Make sure you're using the default home screen. To set up your home screen, go to Settings - Screen Saver - Themes and choose Home Screen.

      setup

      When the Setup One-Click Video Conferencing prompt appears on your screen, you can continue to set up:

      on a personal Vibe device
      For a personal Vibe board, the user can authorize this Vibe to retrieve and display all of their meetings on the Start screen.

      on a team Vibe device as a shared resource

      A Microsoft admin may set up this device so it can be used by any team member to schedule meetings. (This option is appropriate if the Vibe will be used in a shared conference room.)

      One-click VC on a personal or dedicated Vibe board

      How to setup with Outlook Calendar

      1. Click the Setup One-Click Video Conferencing prompt on the home screen. A VC configuration page will appear in Chrome.
      2. Choose Outlook Calendar → Personal, Dedicated User. Sign in with your Microsoft account and click Accept on the permission request page.
      3. Your meetings will show up on the home screen of the Vibe board. You can simply click to join.

      Schedule a meeting via Outlook Calendar

      1. Go to Outlook Calendar and sign in with your Microsoft account.
      2. Schedule an event on your Outlook Calendar and set a Teams meeting for it.
        Note: Please first enable "Teams meeting" on your Outlook Calendar (shown below). 
        teams meeting
      3. The meeting will appear on the home screen of your Vibe board. You can simply click to join.

      Schedule a meeting via Microsoft Teams app

      1. Launch Microsoft Teams and sign in with your Microsoft account.
      2. Select the "Calendar" option in the left sidebar
      3. Schedule an event on your Outlook Calendar and set a Teams meeting for it.
      4. The meeting will be shown on the home screen of your Vibe board, and you can simply click to join.

      One-click VC on a team Vibe device (shared resource)

      Note: If you do not have a Microsoft admin account, you may set up a dedicated email account for this Vibe device. Then, you can follow the setup steps for a personal or dedicated Vibe device and still display the team's meeting agenda on the Start screen.

      Setup with Outlook Calendar

      1. Click Setup One-Click Video Conferencing button on the home screen. A VC configuration page will appear in Chrome.
      2. Choose Outlook Calendar → Team, Shared Resource. Sign in with your Microsoft account and click Accept on the permission request page.
      3. You will see a link to Microsoft 365 Admin Center to add resource manually for this device. Write down the name and email we provide.
        add resource-1
      4. Go to Microsoft 365 Admin Center, open Resources - Rooms & equipment on the sidebar. Click Add resource.
        add resources
      5. Fill in the Name and Email field with the correct information we provided. It will take a few moments until the new resource is recognized in your Outlook Calendar.
        fill in

      Schedule a meeting via Outlook Calendar

      1. Go to Outlook Calendar and sign in with your Microsoft account.
      2. Schedule an event on your Outlook Calendar and set a Teams meeting for it.
      3. Then, you can either type in the email of this Vibe device and invite it as an attendee, or add your device as a room or location for this event. 
        Note: Please first enable "Teams meeting" on your Outlook Calendar (shown below). 
        team calendar
      4. The meeting will appear on the home screen of your Vibe board and you can click to join.

      Schedule a meeting via Microsoft Teams app

      1. Launch Microsoft Teams and sign in with your Microsoft account.
      2. Select the "Calendar" option in the left sidebar
      3. Schedule an event on your Outlook Calendar and set a Teams meeting for it.
      4. Type in the email address of this Vibe device and invite it as an attendee for this event. 
      5. The meeting will appear on the home screen of your Vibe board and you can click to join.

      Note: After several successful invitations to this resource, you can invite it directly via device name. The Teams app will automatically recognize it.