This new feature is available to customers who would like to participate in beta testing.
Vibe now supports one-click video conferencing with Google Calendar or Outlook Calendar. This feature enables users to start a meeting with a single click on your Vibe's home screen.
If you wish to set up one-click VC with Google Calendar, please refer to this help article.
Follow these step-by-step instructions to set up one-click VC with Outlook Calendar:
Requirements for setup
- Own a Vibe board device
- Be a current paid user of MS Teams for video conferencing
- Have a Microsoft account
- Go to Settings - Experimental - Video Conference and make sure you have enabled One-Click Video Conference.
- Make sure you're using the default home screen. To set up your home screen, go to Settings - Screen Saver - Themes and choose Home Screen.
When the Setup One-Click Video Conferencing prompt appears on your screen, you can continue to set up:
→ on a personal Vibe device
For a personal Vibe board, the user can authorize this Vibe to retrieve and display all of their meetings on the Start screen.
→ on a team Vibe device as a shared resource
A Microsoft admin may set up this device so it can be used by any team member to schedule meetings. (This option is appropriate if the Vibe will be used in a shared conference room.)One-click VC on a personal or dedicated Vibe board
How to setup with Outlook Calendar
- Click the Setup One-Click Video Conferencing prompt on the home screen. A VC configuration page will appear in Chrome.
- Choose Outlook Calendar → Personal, Dedicated User. Sign in with your Microsoft account and click Accept on the permission request page.
- Your meetings will show up on the home screen of the Vibe board. You can simply click to join.
Schedule a meeting via Outlook Calendar
- Go to Outlook Calendar and sign in with your Microsoft account.
- Schedule an event on your Outlook Calendar and set a Teams meeting for it.
Note: Please first enable "Teams meeting" on your Outlook Calendar (shown below). - The meeting will appear on the home screen of your Vibe board. You can simply click to join.
Schedule a meeting via Microsoft Teams app
- Launch Microsoft Teams and sign in with your Microsoft account.
- Select the "Calendar" option in the left sidebar
- Schedule an event on your Outlook Calendar and set a Teams meeting for it.
- The meeting will be shown on the home screen of your Vibe board, and you can simply click to join.
One-click VC on a team Vibe device (shared resource)
Note: If you do not have a Microsoft admin account, you may set up a dedicated email account for this Vibe device. Then, you can follow the setup steps for a personal or dedicated Vibe device and still display the team's meeting agenda on the Start screen.
Setup with Outlook Calendar
- Click Setup One-Click Video Conferencing button on the home screen. A VC configuration page will appear in Chrome.
- Choose Outlook Calendar → Team, Shared Resource. Sign in with your Microsoft account and click Accept on the permission request page.
- You will see a link to Microsoft 365 Admin Center to add resource manually for this device. Write down the name and email we provide.
- Go to Microsoft 365 Admin Center, open Resources - Rooms & equipment on the sidebar. Click Add resource.
- Fill in the Name and Email field with the correct information we provided. It will take a few moments until the new resource is recognized in your Outlook Calendar.
Schedule a meeting via Outlook Calendar
- Go to Outlook Calendar and sign in with your Microsoft account.
- Schedule an event on your Outlook Calendar and set a Teams meeting for it.
- Then, you can either type in the email of this Vibe device and invite it as an attendee, or add your device as a room or location for this event.
Note: Please first enable "Teams meeting" on your Outlook Calendar (shown below). - The meeting will appear on the home screen of your Vibe board and you can click to join.
Schedule a meeting via Microsoft Teams app
- Launch Microsoft Teams and sign in with your Microsoft account.
- Select the "Calendar" option in the left sidebar
- Schedule an event on your Outlook Calendar and set a Teams meeting for it.
- Type in the email address of this Vibe device and invite it as an attendee for this event.
- The meeting will appear on the home screen of your Vibe board and you can click to join.
Note: After several successful invitations to this resource, you can invite it directly via device name. The Teams app will automatically recognize it.